Administrative Specialist Job UCLA Los Angeles

We are glad to inform the availability of new job vacancies at UCLA that constantly seeking talented and motivated individuals to join the team. Here, you will find information on the current job openings, including job descriptions, requirements, and application instructions.

UCLA Jobs

Administrative Specialist Job Opening in Los Angeles

Description :

The California Workforce Initiative for Support & Education-South (CalWISE-S) Administrative Specialist will report to the Southern Site Director and Program Supervisor to support implementation of projects and tasks consistent with the execution of CalWISE-S's mission and goals. The CalWISE-S is currently comprised of 10 graduate social work schools, and associated BSW programs, located in Southern California. In collaboration with the California Department of Social Services (CDSS) and CalWISE-N, CalWISE-S provides pre-service and in-service support, training, and preparation for social work students and workers at social welfare agencies. The Administrative Specialist will coordinate, implement, and support various administrative tasks and projects, working under the auspices of the university deans and directors, who set policy direction in concert with public agency leaders. The CalWISE-S Administrative Specialist supports all operations supporting students and social workers.

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Understanding of administrative procedures, systems, and processes. (Required)

• Familiarity with office management systems and procedures. (Required)

• Knowledge of financial and budgetary practices. (Required)

• Skill in operating various software and web-based applications (e.g., Microsoft Office Suite, Box, Asana, Slack, Calendly) (Required)

• Awareness of record keeping and filing systems. (Required)

• Understanding of project coordination principles. (Required)

• Strong written and verbal communication skills. (Required)

• Excellent organizational and multitasking abilities. (Required)

• Skill in preparing and editing written correspondence and reports. (Required)

• Ability to manage calendars, schedule meetings, and coordinate logistics for events and conferences. (Required)

• Ability to serve as a point of contact for internal and external stakeholders. (Required)

• Ability to assist with budget preparation and financial planning processes. (Required)

Education, Licenses, Certifications & Personal Affiliations

• High School Diploma and / or equivalent certification/experience/training (Required)

Special Conditions for Employment

• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

• COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.

Schedule

8:00 a.m. to 5:00 p.m.

Union/Policy Covered

99-Policy Covered

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=MI-DPT035000-JC004722-PD189301

Apply

Campus Requisition #:

3121

UC Payroll Title:

BLANK AST 3

Department:

SOCIAL WELFARE

Appointment Type:

2 - Staff: Career

• Full Salary Range:

USD $28.23/Hr. - USD $40.44/Hr.

Remote/Hybrid Eligibility:

Yes

Department Location:

337 Charles E Young Dr E School of Public Policy and So

Total Openings:

1

Full or Part Time:

Full Time

If you match the profile and are interested in this exiting career opportunity, please apply in confidence by filling online application form at :

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