Administrative Assistant 5 WFTC Job State of Washington Dept Revenue Olympia

We are glad to announce the availability of new job opening at State of Washington Dept. of Revenue that constantly seeking talented and motivated individuals to join the team. Here, you will get information on the current job openings, including job descriptions, requirements, and application instructions.

State of Washington Dept. of Revenue Recruitment

Administrative Assistant 5 WFTC Jobs in Olympia

Description :

Description

The Department of Revenue (DOR) is seeking to fill an Administrative Assistant 5 to support our Working Families Tax Credit (WFTC) division. The selected candidate will provide administrative support to the Division’s leadership.
The hiring manager will begin reviewing applications on June 19, 2024. It is in your best interest to apply as soon as possible. Revenue is a dynamic learning organization where you will experience a remarkable work-life balance, with amazing leadership and talented co-workers ready and focused to achieve the agency's goals. We value diverse perspectives and life experiences. We employ and serve people of all backgrounds including people of color, immigrants, refugees, LGBTQ+, people with disabilities, and veterans. This unique culture of respect promotes a professional family of cohesive groups maximizing potential through opportunity. We offer a generous benefits package that includes defined benefit retirement plans; health, dental and vision coverage, deferred compensation plans, and as a public service employee, you may also be eligible for student loan forgiveness.

Visit these links to watch our recruitment video to find out more about our agency and see what our employees say about why Revenue is a great place to work.
Please review the opportunity details below and forward this message to others you feel may be qualified.

Duties

We are looking for:

An experienced administrative professional who projects a positive attitude, encourages collaboration, and enjoys working as a team to meet and exceed expectations.

You will serve as the principal and confidential assistant to the Assistant Director and team members, with the authority to advise and act in the absence of the Assistant Director in delegated administrative areas. This includes the responsibility to ensure division policies and procedures on administrative issues are effectively communicated to division staff. You will also assist the division with complex and highly confidential issues, projects, and other programs as appropriate.

More of what you will do:

• Maintain the Assistant Director's complex calendar and demanding schedule.
• Coordinate and/or participate in the scheduling of divisional meetings, trainings, and committees.
• Supervise the division’s Administrative Assistant 3, overseeing, directing, and supporting their various administrative functions including travel and purchasing.
• Support the program’s outreach efforts, which may include coordinating outreach events and organizing committee meetings and external stakeholder engagements.
• Monitor all aspects of division's budget.
• Prepare and edit briefings and correspondence for internal and external communications.
• Undergo training to properly collect data, create graphics, and update existing dashboards.
• Counsel and advise managers and employees on personnel actions.
• Coordinate the division’s recruitment and hiring activities.
• Represent the division on various agency committees.
• Communicate agency level decisions and monitor implementation.
• Assist with identifying opportunities to advance the division through professional interactions and collaborative partnerships.

In-office Schedule
This position has telework flexibility. Although some remote working is allowed, this position is expected to work in the office several days per week, depending on business needs.

Qualifications

We are looking for candidates who have the following:

One year of experience as an Administrative Assistant 4

OR

Two years of experience as an Administrative Assistant 3

OR

A Bachelor's degree in business administration, public administration or closely related field AND three year of administrative experience.

Note - Additional qualifying experience may substitute for education on a year-for-year basis.

Preference will be granted to those that possess the following knowledge, skills and abilities:

• Exceptional and speedy editing skills (grammar and spelling).
• Business writing skills.
• The ability to create, schedule and manage presentations, meetings and events with a virtual platform.
• The ability to summarize information using plain talk techniques.
• Knowledge and experience in project management or organizational development.
• Knowledge of quality control techniques and performance measures.
• Knowledge of state government organization and administrative procedures.

This position functions within a fast-paced, complex environment where interpersonal and self-management skills and communication are essential. Throughout our selection process, we will also be evaluating candidates for behavioral attributes and technical skills to succeed in this environment.

To be considered:

• Please complete/update your online profile in detail.
• Attach a current resume.
• Attach a cover letter explaining your interest and qualifications.

To take advantage of Veteran's preference please attach your DD-214, member 4 long form, or your NGB-22. Please black out your social security number and date of birth prior to attaching.

Questions?

Hello, my name is Lance and I will be assisting with this announcement. As a 20-year Department of Revenue employee, I understand the importance of finding a rewarding career with a work-life balance. At Revenue, we pride ourselves in connecting talented individuals with opportunity and would like to answer any questions you have.

Please contact any part of the Staffing team at [email protected] or give me a call (360) 704-5725.

Supplemental Information

The Human Resources Division may use referrals from this recruitment to help fill future similar vacancies for six months.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
The Department of Revenue is proud to be an equal opportunity employer. We embrace diversity and offer a respectful, inclusive culture for people with disabilities, as well as members of all protected groups and statuses. We encourage you to apply.

If you need help during the application process, please call the Human Resources Office at 360-704-5731. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

If your qualification is matched with the requirement above, please submit your online application directly through State of Washington Dept. of Revenue system at :

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