Executive Assistant To Chief Of Staff Job Charles R Drew Charter School Atlanta

We are happy to inform the availability of new job opportunities at Charles R. Drew Charter School that constantly seeking talented and motivated individuals to join the team. Below, you will find information on the current job openings, including job descriptions, requirements, and application instructions.

Charles R. Drew Charter School Job Vacancies

Executive Assistant to Chief of Staff Job Opening in Atlanta

Description :

Executive Assistant to Chief of Staff

School Overview
Over Drew Charter School’s twenty-year history, the school has grown to serve grades PreK-12 with nearly 1,900 students in a “cradle-to-college” pipeline, including two onsite early learning partners. Drew implements a rigorous and supportive educational continuum, which includes tailored Response to Intervention (RTI) support, a rigorous STEAM/Project-Based Learning (PBL) instructional model, and a robust College and Career Readiness program. Every element has been thoughtfully designed to ensure all students succeed and to eliminate opportunity gaps and inequities in educational outcomes for our diverse population of students. More than just a school, Drew is at the heart of a community-wide commitment to launching all students on a pathway to health, impact, and prosperity. Drew Board of Directors Commitment to Equity Statement
As part of our steadfast efforts to ensure equitable outcomes for ALL Drew Charter School students, we, the Board of Directors, individually and collectively, make an explicit commitment to identify, acknowledge, and dismantle policies and practices that reinforce systemic racism, and to educate and equip all of our students with the ability and opportunity to be leaders in the continuous work of creating a true, beloved community.

Position Summary
The Executive Assistant will manage the daily operations and administrative functions for the Chief of Staff, Chief Academic Officer, and Head of School. This multifaceted role requires an individual who can maintain the highest standards of confidentiality, discretion, and professionalism. The ideal candidate will excel at anticipating needs proactively, prioritizing tasks efficiently, and handling details with meticulous care. They must demonstrate exceptional resourcefulness, adaptability to quickly changing situations, and the ability to perform effectively under pressure. A key aspect of this position involves resolving issues through strong interpersonal relationships. The Executive Assistant will report directly to the Chief of Staff, while also having a dotted line reporting relationship with the Chief Academic Officer and Head of School for work assignments related to their respective areas.

Primary Responsibilities
Board of Directors Support

• Support the Chief of Staff in effectively serving the needs of the Board of Directors to include:
  • arranging and handling all logistics for Board meetings, the board retreat, board trainings, and events
  • sending board and committee meeting calendar invites, updates, and pre-approved email communications;
  • developing an annual board meeting planning calendar and working with internal staff to ensure adherence;
  • supporting the management of information in the board’s electronic board management system;
  • collecting and preparing information for board and committee meetings on time
• Maintaining up-to-date board contact lists and annual board forms and tracking board training requirements through routine contact with board training vendor to ensurtimely compliance.
• Recording and preparing board and committee meeting minutes on behalf of the Chief of Staff and Board Secretary.

Administrative and Operations Support

• Complete a variety of administrative tasks including:
• Preparing and submitting procurement requests, travel requests, field trip/bus requests, meal orders, and other logistical components related to staff orientation, special and mentoring program events in compliance with school guidelines, procedures, and established timelines
• Prepare monthly credit card reconciliations and supporting documentation via school forms, non-check request forms, and procurement order forms as needed.
• Provide support to the Communications Team in emergency and backup situations
• Track School Open Records Requests for timely follow-up
• Schedule and coordinate meetings and follow up on meeting action items as needed
• Coordinate with other departments to address needs and issues that may arise
• Prepare Academics & Strategy Committee agenda documents
• Replenish school stationery and letterhead envelopes.

Project Management

• Assist in organizing and executing projects and initiatives led by the Chief of Staff, Chief of Academics, and the Head of School’s Office, tracking project progress, deadlines, and deliverables
• Assist in organizing documents for Strategic Planning, Annual Implementation Planning, Accreditation, and Charter Renewal
• Coordinate special projects, events, and initiatives as assigned.

Head of School Support

• Serve as a liaison between executives and internal/ external stakeholders
• Handle confidential and sensitive information with discretion and professionalism
• Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect the Head of School’s style and organization policy
• Provide sophisticated calendar management of the Head of School’s calendar by prioritizing inquiries and requests while troubleshooting conflicts; making judgments and recommendations to ensure smooth day-to-day engagements, and notifying the Head of School of priority inquiries and requests
• Support with administrative tasks including but not limited to drafting documents, triaging emails, and organizing files.

Qualifications/Experience

• College degree preferred
• Experience: Minimum of 3-5 years of experience in an executive assistant or similar role.

Skills/Competencies

• Nonprofit board experience preferred.
• High degree of professionalism in dealing with diverse stakeholders including Board members, senior executives, staff, parents, community leaders, and funded partners.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects efficiently and with quick turnarounds
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Demonstrate agility in adapting to changing circumstances (or priorities)
• Expert proficiency with Microsoft Office
• Knowledge of CANVA and Google Suite preferred
• Excellent organizational and time-management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong verbal and written communication skills
• Exceptional organizational skills and impeccable attention to detail.
• Ability to handle confidential information with integrity and professionalism.
• Strong interpersonal skills and the ability to work well with others
• Ability to anticipate needs and solve problems proactively
• Comfortable working in a fast-paced, dynamic environment
• Proactive and able to work independently with minimal supervision
• Exceptional customer service

Compensation

• Salary Range: $53,952 to $79,231
• Work Days: Annual
• Drew Charter School offers our full-time staff members a broad, generous benefits package.

If you feel that you can meet the qualification and up to the challenge, please send directly through :

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