Document Control Admin Job Hargrove Engineers Constructors Saint Gabriel

We are happy to inform the availability of new job vacancies at Hargrove Engineers & Constructors that constantly seeking talented and motivated individuals to join the team. Below, you will find information on the current job openings, including job descriptions, requirements, and application instructions.

Hargrove Engineers & Constructors Recruitment

Document Control Admin Jobs in Saint Gabriel

Description :

Who We Are Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,700 Teammates in 19 offices domestically and internationally, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects.
Hargrove’s key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients.
Work-life balance and flexibility are important areas of focus for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business. important areas of focus for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business. What You'll Be Doing Job Scope: Generally responsible for project administration including overall planning, tracking and documentation of one or several projects from the project proposal phase to the project closeout phase. Projects are typically outlined with specific guidelines and procedures. This position is also responsible for overall department support, including but not limited to the leader and project managers for the specific discipline assigned to. This work will be performed under general supervision. Primary responsibilities will include but are not limited to:

• Assist with scanning/pulling /printing drawings
• File all loop sheets, P & ID’s and spec sheets
• Record Retention: o NA Record Management o Procedure and Retention Guide Administrator
• Maintain Lunch and Learn and order lunch for meetings, as needed.
• Order, organize and maintain office supplies
• Update Technical Building roster, Camera Permit, Building Roster
• Prepare for new hires: Request Login and Password, Clean and prepare office, Give drive permissions (Sailpoint)
• Handle all issues regarding the technical building
• Create Notification to replace light bulbs, building repairs, etc
• Schedule maintenance for all printers in the technical building
• Safety and Head Count Reporting (Monthly)
• Credit Card Reporting (Monthly)
• New Hire Document Control Tours (Monthly as needed)
• Collect timesheets from all Hargrove teammates weekly.
• Run weekly Project Detail report and print.
• Facilitate ordering lunch for meetings.
• Order, organize and maintain office supplies
• Order Coffee and supplies
• Track internal routing of Large Projects < $250K.
• Enter projects < $250K and > $100K into Capex.
• Create CPRJ numbers for new projects.
• Send weekly and monthly reports (Safety Hours, Hargrove HC)
• Reconcile monthly Expense report.
• Update overdue training in Intelex.
• Update Technical Building roster, Camera Permit
• Prepare offices for new hires.
• Handle all issues regarding the technical building.
• Assist Project Managers, Engineers, etc. with various tasks.
• Schedule maintenance for all printers in the technical building Document Control
• Print all IFC packages and distribute to various disciplines.
• File all loop sheets, P & ID’s, spec sheets, MOC’s.
• Assist with scanning/pulling /printing drawings for various departments.

Ideal Background Education: High School Diploma or equivalent is required. Advanced coursework is highly preferred. Certification: No certification is required for this position. Experience: This position requires 6 or more years of experience in providing administrative support, preferably in an industrial engineering environment. Required Knowledge, Skills, and Abilities:

• Knowledge and application of company standards.
• Knowledge and application of office administration procedures.
• Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.
• Proficient in the use of Newforma, Deltek Vision and other software as needed.
• Extreme attention to detail.
• Excellent proofreading and grammar.
• Ability to communicate effectively, both verbal and written.
• Ability to maintain confidentiality in all areas.
• Ability to work in a fast paced environment with extreme multi-tasking.
• Ability to prioritize effectively.
• Ability to accurately develop reports.
• Ability to maintain effective working relationships with teammates, clients, and vendors.
• Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.
• Ability to find and communicate accurate information.
• Ability to work flexible hours as needed.

Physical Requirements:

• Ability to sit, stand or walk for long periods of time.

#LI-JP1 Hargrove Culture We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work. As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates. Equal Opportunity Employment Statement Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law. Hargrove is a drug-free workplace. The selected candidate must be authorized to work in the United States.

Should you meet the qualifications required, please register and apply to Hargrove Engineers & Constructors website with link as follow :

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